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Managing The Schedule

The VMX schedule is built in Google Calendar: each shift is a calendar event, and VMX reads the calendar live. (First-time setup — connecting the calendar to your store — is covered in the admin Schedule guide.)

Add an Employee Shift to the Schedule

  1. In Google Calendar, use the Create button to create a new event on the day the employee works.
  2. Set the event title to the employee's name — it must exactly match the employee's Display name as shown on More > Admin > Users in VMX.
  3. Select the date and the time range the employee will be working.
  4. If the employee works these times consistently, click the Does not repeat dropdown and choose a repeat option (e.g. Weekly) so the shift copies itself to future weeks.

The shift appears on the VMX Schedule page (More > Schedule) the next time the page is loaded. For copying shifts between weeks, all-day notes, and how shifts feed labor totals and no-show alerts, see the admin Schedule guide.

Sharing the Schedule Calendar with Employees

To let employees see the schedule from their own Google account:

  1. In Google Calendar, select the three vertical dots next to the schedule calendar on the left side of the page.
  2. Select Settings and sharing.
  3. Under Share with specific people or groups, click Add people or groups.
  4. Add the employee emails (view-only permission is enough).

Employees can also always view the schedule in VMX under More > Schedule.