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Item Barcodes

The Barcodes tab on the item page holds additional scannable codes for the item (UPC, EAN, vendor SKU, etc.). The PLU is always scannable on its own; barcodes are extra codes that ring the same item. Each barcode can also be linked to a specific unit of measure and vendor.

For where barcodes come from in general — including adding one at the register when a scan isn't recognized — see the Barcodes page.

Add a barcode to an item

Adding or deleting barcodes requires the Edit Inventory employee permission — without it, the buttons on the item's Barcodes tab are disabled.

  1. Open the item and select the Barcodes tab.
  2. Click into the Enter barcode... field and scan the code (or type it).
  3. Click Add Barcode. The code appears in the table below.

Messages you may see when adding a barcode:

  • "Can't add blank barcode." — the field was empty.
  • "The barcode is too long." — the code exceeds the maximum barcode length.
  • "This barcode is not allowed." — the code has been blocked from being used as an item barcode (usually a case/carton code or a coupon code). Contact help@vmxllc.com if you think a code is blocked in error.
  • "This barcode is already assigned to PLU 10023." — the code is already on another item. Remove it there first if it should move.
  • "Failed adding barcode. PLU 10023 already exists." — the code you entered is itself an item's PLU, so it already scans.

Barcodes can also be added directly from the register when a scan isn't recognized — see the register prompt section on the Barcodes page.

Barcode list columns on the item page

The table on the item's Barcodes tab shows one row per code. The first row is the item's own PLU, marked (this is the PLU) — it can't be edited or deleted. For each added barcode:

  • Code — the barcode itself. Numeric codes are links to a printable page showing the scannable barcode image.
  • UOM — the unit of measure the barcode rings. When a barcode is linked to a unit (for example Case/12), scanning it rings the item in that unit — one scan of a case barcode adds 12 to the quantity. Leave it on the base unit for a normal each-scan.
  • Vendor — which vendor the code belongs to, for items carrying codes from multiple vendors.
  • Primary — check to mark this code as the item's primary barcode.
  • Created — when the barcode was added.
  • By — the employee who added it.

Delete a barcode from an item

On the item's Barcodes tab, click the trash icon at the end of the barcode's row and confirm the Delete barcode? prompt. The code stops ringing the item immediately — a Barcode Removed! notice appears with an Undo button in case it was a mistake. If the code should never be re-added (for example it was a mis-scan of a case code), contact help@vmxllc.com to have it blocked.