Employee Discounts
The Employee Discounts report answers the question: which receipt lines had their price hand-changed by an employee — and who did it? It lists receipt lines where a cashier or manager typed in a manual price or applied a manual percent discount at the register, along with the regular price for comparison.
Automatic pricing is deliberately excluded: discounts that came from a customer price level, a promotion, or a return do not appear here. Only hand-entered price changes show, which makes this the report for auditing hand-entered price changes and manager overrides.
Find it at Reports → Sales → Employee Discounts.
Running the Employee Discounts report
- Go to Reports → Sales → Employee Discounts.
- Enter a Start date (required — the report returns nothing without one). Add an End date to cap the range; with only a Start date, the report runs from that date forward.
- Optionally pick an Employee from the dropdown. This filters by the employee who applied the discount (the Disc By column), not by who rang the sale — so selecting a manager shows every discount they authorized, even on other cashiers' receipts.
- Optionally pick a Store from the dropdown.
- Click View.
What each column means (Employee Discounts report)
| Column | Meaning |
|---|---|
| Receipt # | The receipt number — click it to open the receipt. |
| Date | Date and time of the receipt. |
| Store | The store code where the sale was rung. |
| Cashier | The employee who rang the sale. |
| Disc By | The employee who applied the manual price or manual percent discount. This can differ from Cashier — for example, when a manager keys in an override on a cashier's sale. |
| plu | The item's PLU. |
| description | The item's description. |
| quantity | Quantity sold on the line. |
| finalItemPrice | What was actually charged for the line after the manual price/discount. |
| regUnitPrice | The item's regular unit price. |
| Ext Price | quantity × regUnitPrice — what the line would have been at regular price. Compare it to finalItemPrice to see the size of the price change. |
| Customer | The customer on the receipt, if one was attached. |
Click any column header to sort, and use the filter row under the headers to narrow the list. Click the Download CSV icon (top right of the table) to export the results as Emp Discounts.csv.
What counts as an "employee discount" on this report
A line appears on the Employee Discounts report only when all of these are true:
- An employee manually entered a price or a percent discount on the line at the register (as opposed to the price coming from normal pricing).
- The change did not come from a customer price level.
- The change did not come from a promotion.
- The line is not a return.
- The line's final price is at least a cent higher than the item's regular extended price (quantity × regUnitPrice). Lines where the hand-entered price came out at or below the regular price do not appear.
If you're looking for discounts of every kind — including price levels and promos — this is not the report for that; it is intentionally scoped to hand-entered price changes.
Who can see the Employee Discounts report
Visibility of this report can be limited per employee. If you don't see Employee Discounts under Reports → Sales, your login may not have access to it — talk to your administrator, or contact help@vmxllc.com.