Admin Permissions
All admin permissions are listed in a table on the Permissions page.
Tip
It's under the employee permissions table!
See vs. Edit
Most admin permissions come as a pair:
- 👁 See — read-only: the person can open that section of Admin and view it.
- ✏️ Edit — write access: the person can make changes there.
Someone can have See without Edit (useful for a bookkeeper or auditor who should look but not touch).
| ID | Employee Id # |
| Employee | Employee Name |
| 👁 Users | View users |
| ✏️ Users | Edit users |
| 👁 Pay | View Pay |
| ✏️Pay | Edit Pay |
| 👁Perm's | View permissions |
| ✏️Perm's | Edit permissions |
| 👁Admin Perm's | View admin permissions |
| ✏️Admin Perm's | Edit admin permissions |
| 👁Emails | View emails |
| ✏️Emails | Edit emails |
| 👁Swipes | View employee swipes |
| ✏️Swipes | Edit employee swipes |
| 👁Labor Costs | View labor costs |
| 👁Payroll | View payroll |
| 👁Schedule | View schedule |
| ✏️Config | Edit VMX configurations |
| ✏️Printers | Edit printers |
Why is a menu item missing from someone's Admin sidebar?
Each Admin menu item only appears when the person has the matching See permission (and, for some items, the feature is active for your store). If someone says "I don't see Payroll" (or Users, Registers, etc.), check this table:
| Admin menu item | Appears when the person has… | Also requires |
|---|---|---|
| Users | 👁 Users | |
| Access and Permissions | 👁 Perm's | |
| Emails | 👁 Emails | |
| Marketing | 👁 Marketing | Email marketing active for your store |
| Registers | 👁 Registers | |
| Payment processing | ✏️ Registers | A payment processor configured |
| Printers | 👁 Printers | |
| Time | 👁 Swipes | Time clock active for your store |
| Payroll | 👁 Payroll | Time clock active for your store |
| Ledger | ✏️ GL | The Ledger enabled for your store (see Ledger overview) |
| Schedule | 👁 Schedule | Scheduling active for your store |
| Configuration | ✏️ Config |
If the permission is set and the item still doesn't appear, the feature itself likely isn't active for your store — contact help@vmxllc.com.