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Access

Every browser that reaches your VMX system does so through an access rule: either a network rule (matching your store's internet address) or a personal sign-in link. The Admin → Access page is where you view and manage those rules. Seeing the page requires the 👁️ Perm's admin permission; creating, editing, or deleting rules requires ✏️ Perm's (both managed on Admin → Permissions under Admin Permissions).

By default the table hides rules that haven't been used (or added) in the last year — check Include inactive access rules (not used in last year) above the table to see everything.

Access rule fields

Each row on the Admin → Access page has these columns:

  • Description — a description of the rule for your reference (e.g. "Manager's iPhone" or "Store Network"). A ✅ in front of a description marks the rule the browser you're currently using matched.
  • VMX Client ID — the rule's unique sign-in code, generated by VMX when the rule is created. It's shown blurred on screen so it can't be read over your shoulder, and it's blank for network (CIDR) rules. Treat it like a password — anyone with the code can sign in.
  • IPv4 CIDR — to allow access for all users on a particular network, enter the network's IP address here. Leave it blank to create a sign-in link instead.
  • URL — for sign-in-link rules, four small buttons: show the sign-in link, show a QR code for it, email it, or copy it to the clipboard. (Network rules don't have a link, so this column is empty for them.)
  • Register profile — for sign-in-link rules, a Set up button with step-by-step instructions for identifying that computer as a register (empty for network rules). See Setting up a register below.
  • Network Login — when Yes, users on this rule are automatically taken past the network login (also called the Company Password), so they won't be asked for it. Most companies leave this set to Yes.
  • Clock In — whether this access rule can be used to clock in and out.
  • Employee — anyone using this link will be automatically logged in as this employee. Leave blank for shared/kiosk access where the user chooses who they are.
  • Register — ties the rule to a specific register, so a browser using it is recognized as that register.
  • Store — the store the rule is associated with.
  • Enabled — turn the rule on or off without deleting it.
  • Added / Used / Used IP — when the rule was created, when it was last used, and from what IP address.
  • Expires — optional expiration date; the rule stops working after this date. Leave blank for no expiration.

Use the pencil icon on a row to edit a rule, or the trash icon to delete it.

Create a new access rule

  1. On Admin → Access, click + New Rule.
  2. Enter a Description.
  3. For a network rule, enter the network's IP address in IPv4 CIDR; for a personal sign-in link, leave it blank. (Not sure what your network's IP address is? From a computer at the store, search the web for "what's my IP address".)
  4. Set Network Login, Clock In, Employee, Register, and Expires as needed (see the field reference above).
  5. Click Create.

For sign-in-link rules, VMX offers to email the new link right away — if the rule is tied to an employee with an email address on file, that address is pre-filled. You can also send or copy the link later using the buttons in the URL column.

Setting up a register

A register computer has to identify itself to VMX so register-only features work — for example, house-charge signature prompts only appear on browsers recognized as registers. A banner at the top of the Admin → Access page tells you where the browser you're on stands:

  • "This browser is sending a register ID." — this computer is identified, and if it's bound to a register, house-charge signatures will prompt here.
  • A notice that the browser is identified via the link in the address bar or via a saved code — fine for admin access, but a register needs to be set up with the browser extension, so run the check on the register itself.
  • "This browser is not sending a register ID." — if this machine is a register, house-charge signatures will not prompt on it. Use Set up on its row.

To set up a register, go to Admin → Access on the register computer itself and click Set up on that register's row. A walkthrough opens with that register's own values and exact copy-paste instructions — follow it on screen. Use each register's own row: using another register's ID makes the lane identify as the wrong register.

ModHeader must be uninstalled

Registers set up in the past used the ModHeader browser extension. ModHeader was removed from the Chrome Web Store for malware and must be removed from any register still running it (not just disabled). The Set up walkthrough uses its replacement. If a register was running ModHeader, contact help@vmxllc.com — its access rule should be replaced.

Tip

Have no idea what any of this means? Reach out to us anytime at help@vmxllc.com.