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Drawers Over/Under

The Drawers Over/Under report answers the question: when our cash drawers were counted, were they over or short — and by how much? It lists every drawer cleaning (count) at your currently selected store, one row per count, with the starting cash, the cash the register expected, the cash actually counted, and the difference.

How to open the Drawers Over/Under report

The report doesn't have its own entry in the Reports menu:

  1. On the Accounting Report, the Cash Over/Under row shows the day, month-to-date, and year-to-date totals — click any of those dollar amounts to open this report. The month-to-date and year-to-date amounts open the matching period; the day amount opens the report on its week-to-date (WTD) view.
  2. Some clients also have a View Over/Under Report link at the top of the Drawers report (Reports → Registers → Drawers). That link is enabled per-client by VMX — contact help@vmxllc.com if you'd like it.

The report only shows drawers for the store you currently have selected. Switch stores to see another location's drawers.

Choosing a period or date range

At the top of the Drawers Over/Under report:

  1. Pick a Period from the dropdown:
    • WTD — week to date (Monday of the report week through the report date)
    • MTD — month to date
    • YTD — year to date
    • Custom — use your own start and end dates
  2. For a custom range, type or pick dates in the Start and End boxes. Entering a Start date automatically switches the period to Custom; choosing any other period clears the date boxes.
  3. Click View.

The exact date range being shown is printed just below the form.

What each column means (Drawers Over/Under)

Column Meaning
Date The business date the drawer was used.
Drawer The drawer's name or number.
Initial The starting cash that was in the drawer at the beginning of the day.
Cash (Actual) The cash total actually counted when the drawer was cleaned (the sum of the denomination counts).
Cash (Tendered) The cash the register recorded taking in on that drawer.
Over/Under Cash (Actual) minus what was expected (Initial + Cash (Tendered)). A positive number means the drawer was over; a negative number means it was short.
Cash (Deposit) The deposit taken out of the drawer: Cash (Actual) minus Initial.
Cleaned The date and time the drawer was counted/cleaned.
By The employee who cleaned the drawer.

Click any row to open that drawer's count screen and review the denomination-by-denomination count behind the numbers. For the counting procedure itself, see How to Clean a Drawer.

Sorting, filtering, and exporting the Over/Under list

  • Click any column header to sort; the filter row under the headers lets you narrow the list (for example, filter the Drawer column to one drawer, or the By column to one employee).
  • Click the Download CSV icon (top right of the table) to export the list as OverUnder.csv for a spreadsheet.