Configuration
Company
Enter basic company info like timezone, address, phone number, and receipt info.
Message of the Day:
Add messages for your employees to see when they clock in by logging into Admin, clicking "Configuration", and scrolling to the "Message of the Day" field!
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POS
Update register settings, defaults, and inventory preferences. This can include things like tax rate, delivery PLUs, default customer city and state, default tag type, and cash rounding.
Round Cash Sale/Refund to Nearest
Controls how VMX rounds cash sale and refund totals at the register:
| Setting | Behavior |
|---|---|
0.01 (default) |
Penny-level rounding. Cash totals are exact to the cent. |
0.05 |
Nickel rounding. Cash totals round to the nearest 5¢, the standard convention for stores that no longer accept pennies. |
This setting affects only cash tender. Credit cards, gift cards, house charges, and all other tender types continue to settle to the exact penny amount.
The drawer count form will continue to show every denomination row (including pennies) regardless of this setting — so if a stray penny ends up in the drawer it can still be counted and reconciled.
Drawer Initial Cash
The starting cash balance shown the very first time you count a drawer that has never been cleaned. After that first cleaning, each cleaning's ending cash becomes the initial cash of the next cleaning — see How starting cash carries forward for the full mechanic, including how to correct a wrong starting balance from the count form rather than from this config.
Enter in the footer for all emails that will be sent from the system and configure the system to allow emails to be sent.
Info
We are happy to help you set this up!
Quote
Enter quote header (typically your company's logo), company info, and footer (warranty information).
Credit Card
Details of credit card processing configuration hang out here!
Integration
Details of your company's different integrations through the system are here.
Extras
Extra details for VMX WEB and payroll preferences are here.
QB Online
Use this button to link with QuickBooks Online!
Accounting
Map VMX categories (departments, tenders, tax codes, etc.) to QuickBooks income and expense accounts. Some stores have a row-by-row Account Mappings editor on this tab — see Account Mappings for the editor walkthrough and how to fix "Unmapped account for Line X" errors.
This tab also holds the Accounting Self-Serve (config-driven) panel — advanced, versioned control of your accounting setup (mappings, granularity, QuickBooks classes, posting strategy) with validated saves and instant rollback. See Accounting Self-Serve.
System
System settings (most of which we'll set up and edit for you!) are here.