Configuration

Company

Enter basic company info like timezone, address, phone number, and receipt info.

Message of the Day:

Add messages for your employees to see when they clock in by logging into Admin, clicking "Configuration", and scrolling to the "Message of the Day" field!

Print a QR code on your receipts

You can print a scannable QR code at the bottom of every receipt — a link to your warranty terms, a review page, a newsletter signup, or any other web address.

1. Go to Admin > Configuration and open the Company tab.
2. Scroll to the Receipt Bottom box.

3. Put the link on its own line, beginning with [qr] and a space:

   Thank you for shopping with us!
   [qr] https://your-link
   

4. Click Save.

5. Reload your register pages, then print a receipt to check it.

Every other line you type in Receipt Bottom prints as centered text. Only a line that starts with [qr] becomes a QR code, and you can use more than one — each [qr] line prints its own code.

The QR code prints as an image rather than a printer command, so it works on every receipt printer VMX supports.

To change the printed size of the QR code, contact help@vmxllc.com. The size is set for you rather than from this screen, and we can make it larger or smaller.

Receipts still show the old Receipt Bottom text after saving

Each register builds its receipt footer when the register page loads, so a register that has been open since before you edited Receipt Bottom keeps printing the previous version — including the previous QR code, or no QR code at all.

Reload the register page to pick up the change: close and reopen the register tab, or use the browser's reload button. Do this on every open register, because each one holds its own copy. Registers that are opened later in the day get the new footer automatically.

The QR code line prints as a web address instead of a QR code

If a [qr] line prints as ordinary text showing the web address, VMX was unable to build a QR code from that link.

1. Check that the line begins with [qr], followed by a space, followed by the address.
2. Check that the address is complete and has no spaces in it — start it with https://.
3. Save, reload the register page, and print another receipt.

If it still prints as text, contact help@vmxllc.com with the exact line you entered.

POS

Update register settings, defaults, and inventory preferences. This can include things like tax rate, delivery PLUs, default customer city and state, default tag type, and cash rounding.

Round Cash Sale/Refund to Nearest

Controls how VMX rounds cash sale and refund totals at the register:

Setting	Behavior
0.01 (default)	Penny-level rounding. Cash totals are exact to the cent.
0.05	Nickel rounding. Cash totals round to the nearest 5¢, the standard convention for stores that no longer accept pennies.

This setting affects only cash tender. Credit cards, gift cards, house charges, and all other tender types continue to settle to the exact penny amount.

The drawer count form will continue to show every denomination row (including pennies) regardless of this setting — so if a stray penny ends up in the drawer it can still be counted and reconciled.

Drawer Initial Cash

The starting cash balance shown the very first time you count a drawer that has never been cleaned. After that first cleaning, each cleaning's ending cash becomes the initial cash of the next cleaning — see How starting cash carries forward for the full mechanic, including how to correct a wrong starting balance from the count form rather than from this config.

Email

Enter in the footer for all emails that will be sent from the system and configure the system to allow emails to be sent.

Info

We are happy to help you set this up!

Quote

Enter quote header (typically your company's logo), company info, and footer (warranty information).

Credit Card

Details of credit card processing configuration hang out here!

Integration

Details of your company's different integrations through the system are here.

Extras

Extra details for VMX WEB and payroll preferences are here.

QB Online

Use this button to link with QuickBooks Online!

Accounting

Map VMX categories (departments, tenders, tax codes, etc.) to QuickBooks income and expense accounts. Some stores have a row-by-row Account Mappings editor on this tab — see Account Mappings for the editor walkthrough and how to fix "Unmapped account for Line X" errors.

This tab also holds the Accounting Self-Serve (config-driven) panel — advanced, versioned control of your accounting setup (mappings, granularity, QuickBooks classes, posting strategy) with validated saves and instant rollback. See Accounting Self-Serve.

System

System settings (most of which we'll set up and edit for you!) are here.